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Miniature model: four rows of paper blocks bound by brass bands, one offset block sliding back into line.
Example workflow · Illustrative demo7 running todayFor Finance heads, owners, procurement and stores

H · Finance & Procurement

Every payment matched to the bank. Every purchase approved by limit.

A general ledger for each company, the daily cash check by branch, the nightly bank check, vendor payments with their vouchers, and purchasing approved by amount.

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Illustration

01 · The problem

Cash leaks between the till, the card slips and the bank. Payments in are confirmed by eye from screenshots.

Purchases are approved in chat groups, with no limit per role and no voucher behind the payment.

Who it is for: Finance heads, owners, procurement and stores.

02 · How it works

The workflow, stage by stage.

  1. 01Request raised
  2. 02Quotations compared
  3. 03Approved by amount: two signatures on money
  4. 04Goods received and counted
  5. 05Vendor paid with its voucher
  6. 06Matched to the bank that night

03 · Try it

Nightly bank check, with sample data.

An illustrative demo for a fictional organisation. Click through it; nothing is sent, paid or changed anywhere.

Nightly bank check · Illustrative demo
Nightly bank check · Monday 6 October
Matched
57 of 59 payments in matched to the bank’s own alerts
Not matched
1 screenshot with no alert; 1 alert with no record
Vendor payments
4 paid, each with its voucher and two signatures
Cash
Three branches checked; Clifton short Rs 3,400

Example output · sample data for a fictional organisation

04 · Example output

What lands on someone’s desk.

The kind of page this module produces each day, shown with sample figures.

Nightly bank check · Monday 6 October
Matched
57 of 59 payments in matched to the bank’s own alerts
Not matched
1 screenshot with no alert; 1 alert with no record
Vendor payments
4 paid, each with its voucher and two signatures
Cash
Three branches checked; Clifton short Rs 3,400

Example output · sample data for a fictional organisation

05 · Capabilities

What runs today, and what we would build.

Status as of 4 October 2026.

  • RunningIn daily use, in our own organisations or at a client.
  • Done onceA service delivered once, as a written finding.
  • PlannedIn our planned range. Intended, not yet built.
  • ConceptAn idea shown to explore what we can build.

Running today

  • General ledger and accountsA ledger for each company, in daily use across our own organisations.
    Running
  • Daily cash checkEvery branch’s cash checked each morning from the photos managers already send.
    Running
  • Nightly bank checkEvery payment in matched to the bank’s own alert. Alerts differ by bank and some send none, so banks are set up one at a time.
    Running
  • Payment screenshot readerTransfer screenshots read and matched with one tap from your staff.
    Running
  • Vendor paymentsEvery payment out tied to its voucher.
    Running
  • Branch profit and lossEach branch’s result from the same ledger.
    Running
  • Purchasing and storesRequests, orders and receipts on the record, with stores issues.
    Running

Explore what we can build

  • Approvals by amountEach voucher routed to the right approver for its amount, paid in a run, with a full trail.Your DS or your own servers
    Planned
  • Budget against actualEach department’s budget beside what it has spent, with a warning before a line is exceeded.Your DS or your own servers
    Planned
  • Fees and receivables deskWhat is owed, by whom, since when; reminders sent on schedule; payments matched when they arrive.Needs an outside service
    Planned

Nothing in this list is claimed as running. Each would be scoped in a written finding and delivered one department at a time.

06 · How it connects

Part of one record, not a separate tool.

Tracer

Tracer tells the finance head each morning what did not match and what waits for a signature.

Atelier OS

Money is never approved by the machine alone. Every voucher, approval and match is on the record with who and when.

Where it runs

When a DS is installed the ledger and the matching run on it; the bank alerts still arrive by email from the bank.

Connections

Bank alert emails, transfer screenshots on WhatsApp, supplier quotations and invoices.

07 · Proof

Every branch’s cash checked each morning at Whipped Coffee and Fatman Burgers, from the photos managers already send.

Whipped Coffee and Fatman Burgers · Food and drink · our own organisations

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